Events & Engagement Coordinator

LEVEL:                                  Coordinator

REPORTS TO:                       Vice President, Member Engagement

SALARY:                               $65,000 - $70,000

LOCATION:                          Washington, DC

Job Purpose:  This position supports MHPA’s events and membership departments with an emphasis on stakeholder engagement. Attention to detail and a proactive, positive mindset are key attributes for success. Ideal candidates will have 3–5 years of logistics, sales, event planning, with a strong preference for backgrounds in associations or healthcare. Local DC metro candidate is preferred, though not required as telework is an option.  Bachelor’s degree is required.

Events

• Support the planning and execution of conferences, workshops, and webinars.
• Serve as a primary or secondary point of contact for attendee meeting inquiries including MHPA’s events email.
• Support event logistics, procure event sponsorship items including ordering meeting materials as needed, and monitor inventory of conference materials.
• Assemble event supplies, pack conference materials, and ship supplies to/from venue.
• Assist with exhibitor and sponsor contract administration and fulfillment by tracking deliverables, deadlines, and collecting required documentation and assets.
• Coordinate routine communications with venues, vendors, speakers, exhibitors, and internal staff as assigned.
• Attend MHPA spring and fall meeting to provide on-site logistical support as needed including the registration desk, conference bag stuffing, signage, and other tasks assigned by the conference team.
• Support the preparation and maintenance of event timelines, task lists, and checklists.
• Support event registration processes, including data entry, testing, producing attendee lists, and on-site assistance.
• Support event projects and ongoing administrative initiatives as needed.

Membership

• Serve as a primary or secondary point of contact for partner inquiries.
• Management of MHPA’s Association Management Software.
• Create and maintain MHPA’s online Partner Directory webpage.
• Processing sponsorship, exhibitor, and partnership applications, dues payments, invoices, and refunds within the Association Management Software (AMS).
• Serve as the secondary or primary coordinator for fulfillment of partner benefits including webinars, event registrations, and newsletter updates.
• Identify trends in member inquiries and recurring issues; prepare observations and recommendations to improve service delivery and member satisfaction.
• Assist the Membership Team with cross-functional projects and initiatives as assigned.
• Assist with the identification and outreach to potential new partner prospects based on past sponsor and exhibitor organizations.

COMPENSATION: Salary is commensurate with experience and is competitive with public

interest and government pay scales. MHPA also offers benefits, including insurance coverage

(health, STD/LTD, AD&D, Life), a 401k retirement plan, flexible schedules and vacation and

medical leave benefits.

TO APPLY: Please send a cover letter and resume to pcorr@mhpa.org. Open until filled.

ESSENTIAL QUALIFICATIONS: Bachelor’s degree required and 3-5 years’ experience in associations, healthcare, or sales preferred. Travel is required up to 3-4 weeks a year as well as the ability to lift 50 pounds.